Key dates

  • Early booking deadline for exhibitors:
    22 January 2016
  • Abstract poster submission deadline extended:
    23 June 2016
  • Early registration deadline:
    23 June 2016
  • Registration deadline:
    13 July 2016

Information for presenters

Oral presentations

The lecture theatre is equipped with the following audio-visual equipment:

  • Data Projector
  • Screen
  • PC or laptop with Windows XP
  • Remote mouse/laser pointer
  • Lectern and microphone
  • Lapel and/or hand-held radio microphones


Speakers are requested to bring their presentation on a USB memory stick in either Office 2010 powerpoint or .pdf format and preload it onto the PC/laptop located in the lecture theatre. Speakers should save their presentation into the appropriate pre-named session folders pre-set on the desktop and files should be saved by speakers surname and initial.

To optimise compatibility, particularly for the inclusion of multimedia components, speakers should include the original files so that it can be re-embedded if necessary. Direct connection of personal laptops (with set up in the break prior to the corresponding session) is an acceptable, but not preferred alternative. Mac users should ensure that they bring the correct connection cable (VGA) with them.

The lecture theatre is reasonably large, so speakers should use a minimum 16-point font size in PowerPoint slides to ensure legibility. Presenters are asked to prepare their talks to match the allocated times which will be rigidly enforced.

Poster presentations

Posters will be on display in the foyer area of the East Midlands Conference Centre with dedicated poster session/s as scheduled in the programme. 

Please note that during poster sessions, authors should stand close to their boards to answer questions and facilitate discussions on their work. If you are presenting a poster please ensure that you display your poster on the board number that matches your poster number in the programme.

Posters must be no larger than A0 in size (118.9 x 84.1cm / 46.8 x 33.1 inches), in a portrait format. If your poster does not fit within these dimensions, we cannot guarantee it will be displayed. Fixing material will be supplied.

Posters can be mounted during registration from 12:00 on Monday 25 July 2016. There will be two designated poster sessions on Tuesday and Wednesday evening, although posters can also be viewed during refreshments and lunch throughout the conference. All posters must be removed by 11:00 on Friday 29 July.